Getting Started Using My Church Events
My Church Events makes creating and sharing your church's calendar easy. In this article, we'll review six easy steps to create, edit and customize your church calendar. We'll take you through the process--and before you know it, you'll be ready to share your calendar. Note that at this time we do not have an import tool available.
In this Article
Add and edit calendar events
After logging in, click on EDIT CALENDAR.
Choose a day to enter an event. Click the ADD EVENT icon within the calendar date. Complete the appropriate information and click SAVE & CLOSE. Your first calendar event is entered!
To add an image to the calendar event, click the ADD IMAGE icon. You can search for an available image, OR upload your own. Click SAVE and you've entered an image onto a calendar event for more visual appeal!
To quickly add an event with just the title and time, click the ADD QUICK EVENT icon. Enter the event title and the time and click ADD EVENT" to save it to your calendar.
To learn more about adding and editing calendar events, watch a video tutorial:
Customize your calendar by adding an image or logo
We make it easy to add your church's logo and address--making your My Church Events calendar unique for your church.
From the home page, click on the 'Calendar Options' link in the menu and follow the instructions.
- Click the + in the box that says "Click here or drag and drop to add an image." (you'll need to make sure you have your logo image saved your computer in order to upload it.)
- Choose the image to upload from your computer and save.
- Once you've completed your changes on the page, click the SAVE CHANGE button.
Add Interest Groups
Interest Groups are additional calendars you can add for special groups within your church such as Youth Group, Women's Prayer Group, Kids Kingdom, Choir, Worship Team, etc. You can add as many as you like. Interest Groups are used to allow visitors to the calendar to search or see events applicable to their Interest Groups.
Interest Groups can be added or edited by clicking on 'Interest Groups' link in the menu on the home page--or the ADD/EDIT INTEREST GROUPS Box.
Once you have added an interest group, you can attach to an event on the "Add or Edit an Event" screen.
To learn more about creating and utilizing Interest Groups in your My Church Events calendar, view this tutorial: Interest Groups: Creating and Using them - Video Tutorial
Keep private events private
My Church Events gives you the option to create events that are meant only for church staff to view (such as meetings, counseling sessions, and events that don't apply to the entire congregation). These events are password protected and only those with the private events password will be able to view these events.
To create a private event, go to the ‘Add or Edit an Event’ page and check the ‘Private-hide from public view’ box under ‘special options.’ After the event is saved, it will appear with a padlock beside it on the ‘edit calendar’ page.
The private event settings are located by clicking on the ‘Private Events’ link in the menu on the left side of the home page. Here you will set the link title and password. The events are viewed by going to the ‘Preview Calendar’ page, clicking on the ‘padlock’ icon in the upper right of the page and entering the Private Events password. As an administrator, you control who has the private events password giving access to view those events.
Watch this tutorials for more info:
Print and share your calendar
You made it to the finish line! It is time to share your calendar. My Church Events has several ways of sharing your calendar: printing, emailing a link, hyperlinking, adding a plug-in to your church’s website, and syncing to your member’s online calendars with the iCalendar feed.
Printing is easy and can be done through the printer icon in the upper right corner of the 'Edit Calendar' and 'Print Preview' pages. Simply click on the printer icon and print using your browser’s print commands.
Need to edit before you print? One of the best things about My Church Events is that the calendar can be exported to Word for editing and printing. Simply click on the download icon in the upper right of the edit or preview page and then click on ‘Export to Word.’ Once your calendar is in Word, you can adjust margins, font size, resize and print the calendar.
Watch this helpful tutorial on exporting calendars: How to Export your calendar to Word for Printing - Video Tutorial
Read a more in-depth article about printing here: mychurchevents.helpscoutdocs.com/article/548-printing-your-calendar
One of the easiest ways to share the calendar is to email a link to the calendar to your congregation. Click on the ‘Share Calendar’ button on the homepage and share your assigned web address in an email. Members can click on the link in the email to access the calendar.
Link to your church’s website
You can also add the hyperlink to your website. Click on the ‘Share Calendar’ button on the home page. We provide different views: Current Month, Current Week List, Current Day. Choose the link for your preferred view, then just copy and paste that link into your website.
Event Viewer Plug-in
Use the Event View Plug-in to feature events from your calendar on your home page. Click on the create your plug-in code snippet link for instructions. You must be logged in to your account to access this feature.
You and your church members can subscribe to the iCalendar feed of your My Church Events calendar to sync with their online calendars. Click on the links below for specific instructions.
Additional Calendar Features
My Church Events offers many special features to not only display your events but to help you organize and save time entering events into the calendar.
For instance, did you know that you can tag rooms and equipment to events to eliminate scheduling conflicts? You can also create feedback forms - the church secretary’s best friend - (aka--you are bringing what to the potluck)?
We also offer a recurring events feature that allows you to add custom dates.
Click on the links for detailed instructions with the special features.
Watch this helpful tutorial about how to use the facilities manager in My Church Events: How to Set up Rooms & Equipment - Video Tutorial
Set Your Time Zone
From the Home Page, click on CALENDAR OPTIONS and update your Time Zone, click SAVE CHANGES
Watch this tutorial on how to set up the time zone for your iCalendar feed: How do I get my Time Zone correct on my iCalendar / iCal Feed?
In the Add or Edit an Event page, you can set up calendar events to repeat if you wish.
Watch our tutorial on how to create a recurring event: How to set up a recurring event in your calendar - Video Tutorial
There are a few ways to add holidays to your calendar.
The best way is to go to the home page and click on 'holidays.' From there you can manually select the holidays from the library of pre-set holidays. You simply choose the holidays that you want to display, click on ‘save’, and your calendar is populated.
If you cannot find the holiday you would like on the list you can always add a customized holiday.
To do this, add an all-day event on the date of the holiday. For example, to add Thanksgiving to the calendar, click the add "Event" link on the date of Thanksgiving. Then type "Thanksgiving Day" for the event title and check the "All day event" box next to the time. Click the "save changes button" and you're finished.
Add a Map for your event
Remember when people used to call church secretaries for directions? Well no more! How user-friendly is this? Click on an event, then click on "Create a Map" link.
Feedback forms are awesome! Members can respond to an event with one click.
You can showcase upcoming events at the top of calendar for heightened visibility using scrolling events.
You can set an event to be featured at the "Feature this Event" field at the bottom of the "Add or Edit an Event" page.
An event can be featured by its date in 2 different ways:
1. You can check an event to be featured as you create the event. It will always be featured in the scrolling events until the date of the event has passed.
2. You can feature an event for a specific date range by checking the box to feature this event and then enter the time period to feature the event. For example, if you would like a Valentine's Dinner to be featured the entire week before Valentine's Day, simply type the dates 2/7/18 and 2/14/18.
SPECIAL NOTE: Only events marked as featured will show in the scroll box at the top of the calendar, AND featured events will only show if you have enabled the setting for Featured Events. You can enable this through the Calendar Options page on the main menu, or by clicking the Edit Scrolling Events link below the scrolling window in Edit Calendar mode.
You can read more about Featured Events in this article: Click Here
Exporting Calendar Data
You can download the events from you My Church Events calendar by clicking the download icon at the top right corner of the page. The .CSV export takes all the events visible on the current view, list or grid, and Month or Week.
For example; if you export the March grid view, it gives you 2/26 through 3/31, which are all the days visible on the March calendar.